Terms and Conditions
1.1: “Our”, “We”, “Us” refers to the business of Nicki Reg.
1.2: “You”, “Your” refers to the person/parent/legal guardian/organisation/company requesting the lessons from Nicki Reg.
1.3: ‘Regular Lessons’ refers to a set day and time every week or every other week in Worcestershire Term Time (for e.g. weekly art lessons at 5pm-6pm every Monday in term time) or regular set day and time which is outlined per month for weekend lessons.
1.4: ‘Workshops’ refers to a block set of art lessons with specific dates (for e.g. Beginners to Acrylic on 1st, 2nd, 3rd and 4th May, 9am-11am).
1.5: ‘Mini Lessons’ refers to a one set of lessons over a course of given hours / days (for e.g. 3 hours of lessons to complete a painting.
1.6: 'Ad hoc lessons' refers to lessons that are booked individually.
1:7: Regular lessons, workshops, mini lessons and ad hoc lessons can be face to face or online.
2.1: Bookings are made through Us via telephone calls, in person, messages, email or booking forms online at www.nickiregart.co.uk.
2.2: A child or adult form or booking form needs be completed by You with up to date contact and emergency information of You / Your child.
2.3: If You / Your child has a medical condition and/or takes life-saving medication, You will need to complete a care plan, which will be used during emergencies. We will not administer over the counter medicines or non-life-saving medication to Your child.
3.1: Our charges are as set out in the Price List. These can be altered either by decreasing or increasing. A month's notice will be given.
3.2: To secure Ad Hoc, Mini Lessons and Workshops (face to face or online), payment will need to be paid within 48 hours of the booking, which is to be paid in full for the whole block.
3.3: To secure Regular Lessons (face to face or online), payment will need to be paid in full in half term blocks if lessons take place after school and monthly if lessons take place at weekends, by the first lesson.
3.4: To secure Workshops, payment will need to be paid in full 7 days before the first lesson or straight away on the booking section on the website www.nickiregart.co.uk.
3.5: Vouchers will need to be paid in full during the purchase.
3.6: If You wish to change or cancel the date and/or time of Your / Your child’s Regular Lesson, Mini Lessons, Ad Hoc Lessons or Workshops (face to face or online), You must communicate these to Us verbally, by a telephone call, message or email. It’s Our discretion whether lessons can be moved to a different time and/or day.
3.7: If You wish to cancel Your / Your child’s Regular Lessons, Mini Lessons, Ad Hoc or Workshops (face to face or online), Our cancellation charges are as detailed below. These will be made at the discretion of Us.
Regular Lessons: Notice given greater than half a term = 0%
Regular Lessons: Notice given less than half a term = 100%
Mini Lessons: Notice given greater than 3 days= 0%
Mini Lessons: Notice given less than 3 days = 100%
Workshops: Notice given greater than 7 days prior to the first lesson = 0%
Workshops: Notice given less than 7 days prior to the first lesson = 100%
Ad Hoc: Notice given greater than 3 days = 0%
Ad Hoc: Notice given less than 3 days = 100%
3.8: If You / Your child arrives late, then it’s Our discretion whether the Regular Lesson, Mini Lesson, Workshop or Ad Hoc Lessons (face to face or online) ends at the pre-arranged time or is able to be taught to its full pre-arranged quota.
3:9 If You / Your child fails to turn up to a lesson / workshop, then the lesson will be paid for in full, due to taking up places for other potential customers and time taken up.
3.10: Should You owe Us monies from outstanding lessons, then We reserve the right to decline future bookings until Your account is settled with Us.
3.11: Payment can be made via BACS, cheque or cash.
3.12: If We have to cancel Regular Lessons, Mini Lessons, Ad Hoc Lessons and Workshops (either face to face or online). Lessons due to illness or unforeseen circumstances, then no payments will need to be made by You. We will contact You to rearrange or cancel a lesson/workshop. If payment has been given, it will move to the newly arranged date or refunded.
4.1: It’s Your responsibility to inform Us if You / Your child has any medical conditions or special requirements.
4.2: Please ensure that You / Your child is suitably dressed for the lesson / workshop, as clothes could be damaged due to the art materials that are used.
4.3: It’s Your responsibility to give Us up to date contact and emergency details in order to contact You or next of kin in emergencies. If circumstances change, You must give Us your new contact details by the next lesson or workshop.
4.4: It’s Your responsibility to notify Us with any changes to permissions and health conditions for You / Your child. A care plan will need to be completed by You.
4.5: It is Your responsibility to notify Us if you or your child is not attending an art lesson.
4.6: It is Your responsibility to be nearby if you are leaving your child with Us, so in an event of an emergency, you can get to the location of the tutoring as soon as possible.
4.7: If child lesson is being held online, You must be in ear shot of the lesson, have the door open of the room that is child is being tutored in, risk assess the art materials and tools that are being used in the lessons so they are safe to use and use Zoom as a platform for the online lesson.
4.8: To show respectful behaviour to Us and other clients.
4.9: Due to lone working, if Your child in a group lesson and they go missing, then You will be contacted to help find Your child due to unable to leave the children present. Please make sure you are near if you leave Your child with Us.
5.1: We will provide art lessons, teaching the skills, knowledge and understanding of art, whilst making the teaching personalised to the client.
5.2: We will offer young people the opportunity to complete the Arts Award if We feel they can achieve the award, if You agree Your child can complete it.
5.3: Delegates will be treated equally and fairly regardless of age, race, gender, religion, sexual orientation, needs and disabilities.
5.4: Where necessary, We will adapt the teaching to meet an individual’s needs, scaffolding below and above.
5.5: If We feel there is a safeguarding concern with a child or a vulnerable adult, We will record the incident and contact the local authority safeguarding board / NSPCC directly and contact the child’s school DSL directly.
5.6: We will apply Our Emergency First Aid at Work and Emergency Paediatric First Aid training if You / Your child suffers an injury or illness. An accident form will be completed by Us and shared with You.
5.7: In the rare event of a serious or life-threatening situation occurring or a child goes missing from the group, the lessons or workshop will have to stop immediately to deal with the situation. If there are children in the session, We will contact You immediately to collect your child, or if Your child is missing, You will be contacted to help find Your child if I am unable to help due to caring for other children in the group, due to lone working.
5.8: Misbehaviour of Your child will be verbally disciplined by Us and discussed with You at the end of the lesson. If behaviour is very disruptive to other children and Us, is continuous, or puts Us and other children in danger then We will exclude the child from art lessons and workshops in the future. Child-on-child (sometimes referred as peer on peer) abuse is a safeguarding issue. Such abuse can include: bullying, physical abuse such as hitting, kicking etc., and sexual abuse (More information is in the Safeguarding Policy under Abuse). This behaviour will not be tolerated.
5.9: If We have to evacuate the building due to life threatening events e.g. fire, then We will assemble at the front of the house. If there are children in the group, We will stay together under the care of Us and contact You to collect Your child.
5.10: If lessons are being held online via Zoom or Teams with children then the lessons will not be recorded.
6.1: Your / Your child’s personal information will be collected solely for the purpose of administering the lessons and workshops and for emergencies.
6.2: Permission for photographs will be sought from You before any photographs are taken.
6.3: Any planning, training, presentation, resources and eBooks materials used are copyright to Nicki Reg. Any prints, cards and paintings produced by Nicki Reg are copyright to Nicki Reg. These may not be used, copied or reproduced without written permission from Nicki Reg.
7.1: For information about how We might collect and use the information You give Us, the conditions under which We may disclose it to others, how we keep it secure and Your legal rights in relation to any personal information we hold, please refer to Our Privacy Policy.
7.2: Any child details, adult details, booking forms and care plans will be destroyed due to GDPR law after 6 months of Your / Your child’s last lesson, unless specified by the adult, parents or legal guardian.
Copyright: Nicki Reg 2025
Issued on: February 2024
Updated: September 2025
Review: March 2026
Written by: Nicola Redgewell